October 1, 2022

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Factors to Consider Before Choosing A Project Management Software

The decision to choose a project management software over another is not an easy one. As a project manager, there are many aspects to consider when choosing the right project management software for your company and each option has its own strong suites over others. Though most of these software may seem to have similar features, they have similarities which puts some software on top of others.

Important Features to Look For In a Project Management Software

Easy to Use Customer Interface

Customer interface is a primary factor in choosing a paid or free project-management tool. Whether the tool is software based or an algorithm, it must be easy to use by the eventual consumer. The software should be easy to understand from a layman’s perspective because chances are that they won’t be used by people with software developing background. Therefore, it must be aesthetically pleasing and display all its features in a manner that’s understandable and easy to navigate to. Easy to use software reduces the time and resources needed to train staff on navigating through the service.

Great Landing Page/Dashboard.

The software should present an easily navigable landing page or dashboard. Since most software are now web-based, they feature different pages each offering different services. These services should be well outlined in the dashboard which should contain the project’s overview as well as progress reports and to-do lists. Other features include, task statuses, schedule overview and milestones. 

Project Scheduling

An important aspect of project management software and project management tools is the scheduling programs within them. A scheduling tool should be easily updatable and versatile enough to link with other external software and tools. You need a project management tool that will integrate with external calendars and mailing programs. 

Capacity to Share Files

File sharing is core in project management. You will need to exchange files between various devices and communication tools. Therefore your choice of a project management software should be one that can upload files with ease, and in formats that are compatible with the devices. 

All-in-one solution

Long gone are the days of using multiple tools and software to perform the same task. Project management is a single never-ending task that ought to be on a single platform and therefore, using multiple software and tools only makes the work harder and take longer. Therefore your preferred project management tool should be equipped with communication tools, calculation software, word editing tools, and any other tool that makes project management easier. When all these tools are in one platform, the eventual cost of management decreases and this also reduces risk of incompatibility. 

Overall, project management is a complex undertaking which requires robust systems. By constantly updating your software and tools, you can be rest assured your system will be reliable. A versatile project management software is the dream of every company and for any project to work seamlessly, then project management software and tools should be a top priority. Such a move will not only make future project more successful but will provide the company with a blueprint for proper project management.